Position PurposeThe Document Controller is responsible for managing, organising, and maintaining all project documentation to ensure accuracy, accessibility, version control, and compliance. The role supports the Project Manager and wider site/project team by coordinating document workflows and maintaining clear communication across stakeholders.Key ResponsibilitiesDocument Management•Create, update, and distribute project documents, ensuring correct versions are in circulation.•Maintain document registers, logs, and approval archives in an accurate and timely manner.•File and organise documentation using document management systems.•Ensure documentation is stored in accordance with internal procedures and project requirements.Compliance & Quality Control•Ensure all documents meet company standards, client specifications, and regulatory requirements.•Apply and maintain consistent file naming, formatting, and document templates.•Conduct quality checks to ensure accuracy and consistency across all project records.Project Coordination•Liaise with project managers, engineers, contractors, and other team members to coordinate document requirements and submissions.•Track progress of document approvals and highlight delays or outstanding actions.•Prepare regular document control reports and updates for the project team.Administrative & Team Support•Provide administrative coordination support to the Project Manager and project team, including meeting scheduling, record maintenance, and workflow follow-up as required.
Required Skills and Qualifications•Experience: 2- 4 years’ experience in document control, project administration, or similar roles within construction, engineering, or infrastructure projects.•Software Proficiency: Working knowledge of document control systems.•Attention to Detail: Strong accuracy and consistency in handling documentation and data entry.•Organisational Skills: Able to manage multiple tasks and maintain structure in fast-paced environments.•Communication: Clear written and verbal communication skills, with the ability to coordinate effectively across internal and external stakeholders.•Education: A diploma or bachelor’s degree in a related field is beneficial but not essential. Equivalent experience will be considered.Key Working Relationships•Project Manager•Site Engineers & Technical Teams•Contractors & Consultants•Administration and Head Office Support TeamsEmployment Conditions•Full-time/Site-based•Normal working hours as per company policy.•Additional hours may be required to meet project timelines.
