We are seeking a highly professional Administrative Executive to support our real estate operations in Dubai. The ideal candidate will manage day-to-day office administration, support the sales and leasing teams, oversee property listings, and ensure the smooth execution of all operational and client-facing activities. This role requires exceptional organizational skills, strong communication abilities, and a solid understanding of UAE real estate procedures.
Key Responsibilities:
- Oversee daily office administration, including managing calls, emails, documentation, and client inquiries.
- Prepare and maintain contracts, tenancy agreements, Ejari registrations, RERA forms, and all related real estate documentation.
- Support sales and leasing teams with client coordination, property viewings, appointment scheduling, and CRM management.
- Handle property listings across major portals, ensuring accuracy, quality, and timely updates of all property information and media.
- Coordinate property management tasks, including tenant follow-ups, maintenance requests, renewal reminders, and owner communication.
- Maintain accurate records of transactions, listings, invoices, payments, and compliance documentation.
- Manage CRM systems (e.g., PropSpace, MasterKey, Salesforce) and ensure all data is updated and accurate.
- Coordinate with property owners, tenants, and external partners to ensure seamless operational processes.
- Provide excellent customer service to walk-in clients and act as the first point of contact for all reception-related activities.
- Assist with marketing coordination, property presentation materials, and other administrative support for the management team.
Requirements:
- 2–3 years of administrative experience, preferably within the Dubai real estate industry.
- Strong knowledge of Ejari, RERA forms, DLD procedures, and real estate documentation.
- Hands-on experience with property listings and basic property management tasks.
- Proficiency in MS Office and real estate CRM platforms.
- Excellent communication skills in English; Arabic is an advantage.
- Professional, organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.
Skills
Strong knowledge of Dubai real estate processes, including Ejari, RERA forms, and DLD procedures
Experience in property listings across major real estate portals
Basic property management skills (tenant coordination, maintenance follow-ups, renewals)
Proficiency in real estate CRM platforms (PropSpace, MasterKey, Salesforce, etc.)
Excellent communication and customer service abilities
Strong organizational and multitasking skills
High attention to detail and accuracy in documentation
Proficiency in MS Office (Excel, Word, Outlook)
Ability to work under pressure and manage time effectively
Professional presentation and client-handling skills
Problem-solving mindset with proactive work habits
Team-oriented attitude with the ability to coordinate across departments
Familiarity with marketing coordination and property listing media preparation
Fast learner with adaptability in a dynamic, fast-paced environment
