The Document Controller plays a vital role in managing and overseeing the documentation processes within an organization, ensuring that all documents are properly controlled, maintained, and accessible. This position is essential for maintaining the integrity of documents, facilitating communication, and supporting compliance with regulatory requirements. The Document Controller will work closely with various departments to streamline documentation processes, implement best practices, and ensure that all documentation is accurate, up-to-date, and easily retrievable. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Responsibilities include managing the document lifecycle from creation to archiving, establishing and enforcing document control procedures, and providing training to staff on document management systems.
Responsibilities:
- Manage and oversee the full document lifecycle, including creation, review, approval, distribution, and archiving of documents.
- Establish and enforce document control procedures to ensure compliance with organizational standards and regulatory requirements.
- Collaborate with various departments to streamline documentation processes and improve efficiency.
- Maintain an accurate and up-to-date document register, ensuring all documents are easily retrievable and accessible.
- Provide training and support to staff on document management systems and best practices for document handling.
- Conduct regular audits of documentation to ensure adherence to established procedures and identify areas for improvement.
- Assist in the development and implementation of document management policies and procedures.
- Facilitate the onboarding process for new employees regarding document control practices.
- Coordinate with external stakeholders to manage third-party documentation and ensure compliance with contractual obligations.
- Generate reports and metrics on document control activities to inform management and support decision-making processes.
Preferred Candidate:
- Strong attention to detail and exceptional organizational skills to manage multiple documents and projects simultaneously.
- Should have previous experience with EPC company.
- Proficient in document management software and tools, with a strong understanding of electronic filing systems.
- Excellent communication skills, both written and verbal, to effectively collaborate with team members and stakeholders.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proven problem-solving skills and the ability to think critically in order to identify and address documentation issues.
- Familiarity with industry standards and regulations related to document control and management.
- Strong time management skills, with the ability to prioritize tasks and meet deadlines.
- Experience in training and supporting staff in document control practices and systems.
- Adaptability to changing processes and technologies in document management.
- Commitment to continuous improvement and professional development in document control practices.
Skills
- Document Management: Proficient in managing electronic and physical documents, ensuring they are organized, accessible, and compliant with regulations.
- Attention to Detail: Strong focus on accuracy and precision in document handling to prevent errors and maintain quality.
- Communication Skills: Excellent verbal and written communication abilities to effectively collaborate with various departments and stakeholders.
- Organizational Skills: Exceptional ability to prioritize tasks and manage multiple projects simultaneously to meet deadlines.
- Technical Proficiency: Familiarity with document management software and tools, enhancing efficiency in document control processes.
