Job Responsibilities:•Speak and write proficiently in Arabic and English.•Arabic Speaker•Arrange and coordinate the meetings for Facilities Management Manager and the Department.•Schedule appointments and coordinate arrangements for meetings and conferences.•Monitor and coordinate the Department's Training requirement, seminars and annual leave.•Prepare the Department's reports for the weekly management meeting.•Generate KPI's reports for 3 sections in all locations within the Department in weekly basis.•Prepare the official documents in Arabic and English such as letter for Traffic Department, letter for Ooredoo and any other related documents.•Prepare petty cash and create SAP requisitions for the Department's office supplies and any other related request.•Send email communication regarding routine Pest Control in QAPCO facilities, Fire Alarm Preventive Maintenance in Amwal Tower, implementation of Department MOCs, approved procedures and any other related issues.•Maintain records of Department's office files in accordance with internal procedures.•Facilitate the signatories of Department's documents.•Capable of prioritizing tasks, multi-tasking and time-management.•Speak and write proficiently in Arabic and English.
Basic qualification & experience:•Required (Qualification): High School I Higher National Diploma.•Preferred (Qualification' I Discipline): Bachelor's Degree in Administration I Office Management.•Required up to 3 years of experience in Secretarial /Administrative field. •Preferably in Oil & Gas Industry.•Other Job Specific Requirements and/or Vocational Accreditations.
